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30 Apr 2014

Administrative Assistant Job Vacancy

UNICEF Somalia 
Vacancy Announcement REF NO: UNICEFSOM//2014/002
Title: Administrative Assistant
Category and Grade Level:General Support (GS-3)
Type of Contract:Fixed Term
Length Of Contract:One(1) Year
Organization Unit:Operations
Duty Station:Garowe
Closing date of Application:07th May, 2014

If you are qualified and looking for a chance to make a real difference in the lives of vulnerable Somali children while gaining opportunities for career growth, you are invited to apply for the post of Finance Assistant with UNICEF Somalia, Garowe office


If successful, you’ll be part of a dynamic and passionate team in Somalia and Nairobi that works together to improve the health, nutrition, water, sanitation, hygiene, and basic education of Somali girls and boys and protect them from violence, exploitation and abuse.

Purpose of the Post:

  • Under general guidance and supervision of the Travel/Transport Assistant, the person will be accountable for a variety of administrative duties in the Operations Section such as; hotel bookings, visa process, workshops / conferences, pouch services / registry, monitoring the log books of vehicles, stationery, maintenance services of premises / equipment, maintaining the operational files (transport, finance and administration), and performs other duties for the Operations Section, as required.
  • The successful candidate will be offered a Fixed Term Appointment for one year. Further extensions will be based on organizational needs, availability of funds and satisfactory performance.

Major duties and responsibilities:

  • Arrange both internal and external meetings and provide required administrative services;
  • Make hotel bookings, issue visas and assist in processing travel requests;
  • Maintain and update the files of administration, transport and finance;
  • Carry out tasks for photocopying and distribution of mail;
  • Responsible of pouch services and registry of incoming/outgoing office mail;
  • Assist in monitoring the log books of vehicles and maintain vehicles records;
  • Perform other duties for the Operations section, as required;

Qualifications, Experience and competencies

  • Completion of secondary school education preferably supplemented with diploma or training in Business Administration
  • Four years general clerical work, which should have provided a good knowledge of clerical practices and procedures.
  • Good knowledge of computer applications like word processing and spreadsheets
  • Fluency in English and Somali languages (written and oral) is required.
  • Ability to organize and prioritize work and communicate with tact.
  • Ability to work independently and accurately.
  • Demonstrated ability to work in a multi-cultural environment, and establish harmonious and effective working relationships both within and outside the organization.

Interested and qualified candidates should send their applications with updated UN Personal History Form (P.11), updated CV and copies of academic certificates. UN staffs are requested to provide the last two Performance Evaluation Reports (PERs).

Please quote the vacancy number in your application.
Human Resources Unit, NEZ
Vacancy Number UNICEFSOM//2014/002
GAROWE, SOMALIA
Or email to: somaliahrvacancies@unicef.org

Please note that documents submitted along with your applications will not be returned. Ensure you send copies of your testimonials.

Only short-listed applicants will be contacted.

QUALIFIED FEMALE CANDIDATES ARE ESPECIALLY ENCOURAGED TO APPLY

UNICEF IS A NON-SMOKING ENVIRONMENT

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