15 May 2014

Contracts Manager Job Vacancy

Vacancy: Contracts Manager 
Reports To: Deputy Director Programme Operations
Liaises With: Programmes department and the other Departments
Duty Station: Nairobi
Salary: Kshs. 144,000 – 200,000

Purpose of the Role: 
This position reports to Deputy Director Programme Operations and is part of the Programmes Operations Strategy Unit.

The purpose of the post is to ensure that MSK develops and manages excellently all the contractual obligations it has with donors, developing new ones with the team so that grant income continues to complement the income raised through MSK’s social enterprise

While the channel implementing teams take responsibility for the day to day delivery of work according to our contracts, this post will provide essential coordination, oversight and follow up of MSK’s grant income whether at development, delivery or reporting stages.

Working closely with the Finance Depts grant manager the primary outcome of this role will be satisfied and new donors.

Key Responsibilities
Grant development coordination and bidding

Activities include:

  • Developing together with Deputy Dir Progamme Operations and finance colleagues a pipeline of potential projects
  • Identifying and responding to new grant opportunities
  • Working in close collaboration with field teams, gathering information needed and, with them, making convincing proposals (narrative and budgets) in accordance with donor guidelines in the furtherance of MSK strategy.
  • Providing training where needed on proposal and report- writing skills
Grant delivery and coordination of on-going progress reporting

Activities include:

  • Establishing and monitoring grant-tracking systems to meet contract deadlines
  • Liaising closely with Finance Officer Grants on financial recording and burn rate
  • Gathering necessary data on time for reporting
  • Respond to impromptu information needs as required
  • Participate in staff training to improve reporting from the field

Grant reporting and closure

Activities include:

  • Working closely with the R,M&E team ensure that end-of-grant reporting requirements (data on activities, finances etc) are in place
  • Collate final reports from field teams
  • Submit on time
  • Address any information requests
  • Maintain an excellent archive of all project information


  • Bachelor’s Degree in Social Science, Project Management or any other relevant discipline
  • Project Cycle Management training will be an advantage
  • Post graduate training is also desirable.

Skills Required

  • Over 3 years experience in project management in donor related projects.
  • Organisation and excellent writing and reporting skills are critical with high word processing and excel proficiency
  • Ability and experience in making logical arguments for successful proposals
  • Excellent understanding of MSK/MSI’s social enterprise model and its specific relevance with donors
  • Excellent understanding of donor contract requirements
  • Proven experience in budget design and management of disbursement essential
  • Communication skills and proven ability to work with field teams to develop and articulate ideas
  • Highly persuasive in managing donor relations and project progress reports

Attitude/ Motivation

  • Initiative
  • Innovative
  • Effective Communication
  • Responsive
  • Working Efficiently
  • Sharing Information
  • Focus on Learning
  • Commitment
  • Driven
  • Accountable
  • Embracing Change
  • Motivated
  • Team Player

Applications quoting the position title with detailed CVs with contact details of 3 referees (1 of which should be immediate, 1 former supervisor and any other) should be submitted to:

People and Development

Marie Stopes Kenya

On or before 27th May, 2014.

Only shortlisted candidates will be contacted

NB: Please clearly indicate on the subject line as ‘Contracts Manager’

Marie Stopes Kenya is an equal opportunity Employer.

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