30 May 2014

Executive Assistant Job Vacancy

Job Title: Executive Assistant
Job Code: Ea/Cm/140528
Number Of Positions Open: 1
Reports To: Ceo
Location: Nairobi, Kenya
Closing Date: Open Until Filled

Our client is in the real estate industry.

Job Objective
Enhance the executive’s effectiveness by providing information management support; representing the executive to others.

Primary Responsibilities:

  • Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
  • Conserves executive’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating communications and eliminating errands.
  • Maintains executive’s appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
  • Represents the executive by attending meetings in the executive’s absence; speaking for the executive.
  • Welcomes guests and customers by greeting them, in person or on the telephone; answering or directing inquiries.
  • Runs the weekly status meetings and the monthly review meetings with all necessary staff
  • Maintains customer confidence and protects operations by keeping information confidential.
  • Completes projects by assigning work to appropriate staff; following up on results.
  • Prepares reports by collecting and analyzing information. Engages in research to deliver insights to directors for purposes of meetings, presentations etc
  • Secures information by completing data base backups.
  • Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions.
  • Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies.
  • Ensures operation of equipment by completing preventive maintenance requirements; following manufacturer’s instructions; troubleshooting malfunctions; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
  • Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
  • Contributes to team effort by accomplishing related results as needed.

3 – 5 years experience as an Executive Assistant to a senior executive in a very busy office.

Skills And Certification:

  • Bachelor degree in any field with a preference to Business Administration degree
  • Ability to work under pressure and meet deadlines
  • Excellent written and verbal communication skills with a high level of confidentiality
  • Excellent interpersonal skills, Keen attention to detail and a highly flexible disposition
  • Excellent computer skills
  • Ability to work weekends and late hours.

How to Apply:
Interested candidates holding the necessary requirements, good performance and / or references are encouraged to apply with detailed CV’s, inclusive of names and contacts of 3 referees, current telephone number and email address by clicking on: Executive Assistant

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