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24 Jun 2014

Data Processing Assistant Job Vacancy

United Nations Children’s Fund (UNICEF)
Kenya Country Office
Vacancy Announcement “KCO/OPS/2014-018”
Duty Station: Nairobi
Post: Data Processing Assistant – GS6
2 Positions
Type of Contract: Fixed Term
Reference # KCO14086
Reference # KCO14087
Date of Issue: 20 June 2014
Closing Date: 04 July 2014

Applications are hereby invited from suitably qualified candidates to fill the above Fixed Term position in the Operations sections of UNICEF Kenya Country Office (KCO).

Purpose of the Post: 
Data Processing Assistant is to provide VISION support for users (Programme section and Operations Colleagues) and zone levels, ensuring that all VISIONS related transactions are
acted upon, reports generated as may be necessary, effective and efficient solutions are provided and incidents and queries on the system appropriately addressed.

Under the general supervision of Vision Officer, incumbent performs a variety of data information gathering, input and manipulation, report generation and dissemination using VISION.

S/he is responsible for user support in first line functions: provides business support for country, regional and zone offices; communicates with user sections.

Major Duties and Responsibilities:

  • Process program and operations related transactions in VISION using the correct transaction codes and related work processes accurately and timely in line with established SOPs;
  • Analyse and review VISION transaction requests ensuring all supporting documentation and relevant information provided for processing transactions is in compliance with policies and procedures;
  • Work with Quality Assurance Unit on HACT related functions, particularly in the area of coordinating assurance activities/program monitoring, and provide support to ESARO and KCO to become a knowledge lab; provide support for orientations/capacity building of colleagues on VISION;
  • Respond (telephone, email) to requests/queries in relation to transactions promptly and provide trouble shooting functions as required. Ensure adequate record maintenance and monitoring of transactions and contribute to strengthening SOPs for transactions;
  • Contribute to the analysis and preparation of reports by providing statistical information. Prepare background information for use in discussions by concerned sector with governments and other organizations;
  • May be required to carry out specific administrative operational/control tasks for project/programme-operations activities; and
  • Performs other related duties, as required.

Required Qualifications:

  • Completion of secondary education, preferably supplemented by technical or university courses in a field related to the work of the organization.
  • Computer literacy and ability to effectively use standard office software, tools and technologies.

Experience:

  • Six years of progressively responsible clerical or administrative work, of which at least one year is closely related to support of programme activities.
  • Preference will be given to those who have working experience with SAP or similar systems.

Language: Fluency in English.

Competencies:
Core Values (Required)

  • Commitment
  • Diversity and Inclusion
  • Integrity

Core Competencies (Required)

  • Communication
  • Working with People
  • Drive for Results

Functional Competencies (Required)

  • Applying Technical Expertise
  • Following instructions and Procedures
  • Planning and Organizing

Interested and suitable candidates should ensure they forward their applications along with their curriculum vitae, http://www.unicef.org/kenya/P11_FORM(2).doc P11 Form (internal candidates should attach copies of their last two Performance Evaluation Reports), to:

The Human Resources Manager
UNICEF Kenya Country Office

Email address: kenyahrvacancies@unicef.org

Please indicate Reference No. “KCO/OPS/2014-018” in the email subject.

“Qualified female candidates are encouraged to apply”

Zero tolerance for sexual exploitation and abuse

UNICEF is a smoke-free environment

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