19 Jun 2014

QHSE Administrator Kenya Job Vacancy

Job Summary
The QHSE (Quality, Health, Safety and Environmental) Administrator provides administrative support to the QHSE Department at AFEX Group Head Office in Nairobi. This position is based at AFEX Head Office; occasional travel may be required in Kenya and other countries, possibly at short notice.

Key Duties And Tasks:

  • To proactively promote a positive QHSE culture throughout AFEX and in dealings with third parties.
  • To attend and contribute to relevant meetings on QHSE matters.
  • To promote a united and positive image of AFEX and AFEX QHSE both internally and externally.
  • To work to solve problems on site in a constructive and positive manner.
  • Preparing documents and business correspondence, including proof reading, editing and formatting procedures, forms, reports, communications and related documents.
  • Managing files (hard and soft copies).
  • Preparing meeting minutes, meeting notes and internal support materials.
  • Manage and maintain the QHSE Management System, including but not limited to: control of documents, incident recording and management, collating and reporting on performance data, managing training and competency registers, managing inspection and auditing programmes.
  • To collect and collate QHSE performance data and related information.
  • To analyse and report on QHSE performance as may be required by the QHSE Manager.
  • To administer QHSE reporting systems on areas such as incident reporting, safety observation cards and other QHSE performance.
  • Managing inventory of QHSE assets and supplies, monitoring critical level of stocks and managing orders.
  • Coordinating with other AFEX Group departments and operating units in resolving day to day administrative and operational problems.
  • Scheduling and coordinating meetings, training, events and other activities.
  • All day to day operation matters including planning and executing rotas for staff and duty managers.
  • Maintain Head Office library of QHSE publications and documents.
  • Planning and booking QHSE related travel.

Qualifications and skills

  • At least a bachelors degree in Business Administration or relevant field
  • 2- 3 years experience in a similar position
  • Proficient computer user with in-depth experience and expertise of Microsoft office including Word, Excel, PowerPoint, Publisher, Access, Outlook and Explorer.
  • Typing speed of about 30-40 words per minute
  • Highly motivated ,enthusiastic and productivity
  • Must be able to effectively communicate information and ideas both orally and in writing.
  • Able to work with minimal supervision.
  • Able to follow procedures and direction and prioritise tasks.
  • Ability to multi-task.
  • Trustworthy and honest and personable.
  • Expertise in another language relevant to East Africa would be an advantage.

Skills & Competencies:

  • Proficient computer user with in-depth experience and expertise of Microsoft Office including Word, Excel, PowerPoint, Outlook and Explorer (Publisher and Access is desirable).
  • Communication
  • Team working
  • Respect and honesty
  • Customer service
  • Identifying key issues and prioritisation
  • Self-motivation
  • Delivering accurate timely results
  • Attention to detail
  • Identifying key issues


  • A first Degree in a relevant subject.
  • At least 2 years doing a similar Job

To apply, send your CV only to before Friday 27th June 2014. Only shortlisted candidates will be contacted

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