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13 Jul 2014

Head of HR & Administration Job Vacancy

A Our client in the Professional Services Industry based in Nairobi is looking for a Head of HR and Administration who will be responsible for the HR and Administrative functions of the Firm.

This role will report directly to the Legal HR Partner

Job Purpose/Summary 
To develop policy and direct and coordinate human resources activities, such as employment, Performance Management, compensation, labor relations, benefits, training, and employee relations while providing support to administration of the Firm through strategic leadership and implementation of administrative systems.

Duties and Responsibilities

  • Formulate and implement human resources strategies, goals and outputs in line with the Firm’s corporate strategies
  • Formulating standard operating procedures for the HR department and advice on other departmental SOPs that touch on HR
  • Providing strategic leadership and guidance to achieve companywide employee engagement and motivation
  • Ensure compliance with legal requirements; enforcing adherence to requirements; advising management on needed actions.
  • Ensure effective man power planning to achieve optimum quality and quantity of staffing levels for realization of the Firm’s goals
  • Responsible for HR planning and conduct the recruitment process whenever necessary; oversee drafting of job descriptions, job adverts, shortlisting and interviewing of candidates
  • Conduct induction and orientation process of new employees to enhance employee engagement and achieve optimum productivity within a short duration
  • Accomplish staff results by communicating job expectations; planning, monitoring, and appraising job results; coaching, counselling, and disciplining employees; initiating, coordinating, and enforcing systems, policies, and procedures.
  • Manage employee records and information while maintaining utmost confidentiality and in compliance to the governing Labour laws.
  • Responsible for timely and accurate processing of statutory deductions in liaison Finance
  • Responsible for training and development of the Firm’s workforce through regular identification of training needs and development of training programs as well as sourcing for trainers
  • Act as the secretary and take minutes during management meetings
  • Responsible for the development and implementation of the performance management
  • systems and achievement of a performance driven culture
  • Manage the day to day operations of the HR and Admin office, directing and coordinating activities in support of the Firm’s strategic goals
  • Manage employee attendance and leave administration
  • Assist in the procurement process of office utilities and equipment Maintains administrative staff by recruiting, selecting, orienting, and training employees; maintaining a safe and secure work environment; developing personal growth opportunities.
  • Provides supplies by identifying needs for reception, switchboard and kitchen; establishing policies, procedures, and work schedules
  • Manage the outsourced services and liaise with consultants and other service providers contracted by the Firm
  • Promote workplace safety and ensure adherence to the Occupational Health and Safety Act.

Minimum Requirements

  • Degree in Human Resources from a recognized University, a Master’s degree will be an added advantage
  • Professional qualification in human resources e.g. Higher National Diploma or equivalent
  • 5 years’ experience of which 2 should be in a management position in main stream HR
  • Proficiency in Human Resource Management Information Systems Personal Attributes
  • Strong planning and organizing skills ? Excellent communication skills
  • Tactful and self-motivated
  • Ability to mentor, lead projects and make effective decisions
  • Ability to work in a highly driven environment
  • Result oriented
  • Able to meet tight deadlines with minimum supervision

How to apply: 
If you are interested in the position and have the skills and talents our client is looking for, we would like to hear from you.

Please forward a copy of your updated resume, current salary and benefits package indicating the Job Title as the email subject to info@dorbe-leit.co.ke before close of business 16thth July 2014.

Only successful candidates will be contacted.

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