18 Jul 2014

Volunteer – Communications Job Vacancy

Team: Communications Location: Nairobi; Kenya
Fairtrade Africa Purpose: To improve the socio-economic conditions of African producers.
Reporting LinesPost holder reports to: Chair – Convention
Planning Committee
Staff reporting to this post: NoneDuration: 3- 6 Months
Budget Responsibility: No

The volunteer will be provided a subsidy for the duration of the contract, which in no way may be considered a salary.

Fairtrade Africa (FTA) is the umbrella organisation representing Fairtrade certified
producers in Africa. FTA aims to effectively represent producers within the International
Fairtrade system and to contribute to livelihood improvement of African producers by increasing access to markets.

Established in 2005, FTA directs policy and strategic development of the organisation. FTA has four (4) regional networks – Eastern, Southern, West and Middle East and North Africa supporting producer activities.

Job Purpose and Reporting:

  • Initiating preparations for the 2016 Africa Fairtrade Convention and the African Assemby. Both events are usually one after the other and contribute to our strategic objectives of market access, visibility, relevant services and representation.
  • The Africa Fairtrade Convention provides a platform through which the voices of African farmers and workers are heard. Drawing over 200 (minimum) small-scale farmer producers and workers, international traders and distributors, relevant policy makers and academics, as well as our partner organizations and Fairtrade stakeholders across a global system; the discussions centre on improving trade conditions and associated livelihoods of grassroots farmers and workers towards sustainable development in Africa.
  • The second event is the African Assembly which is the highest authority of the Organisation and comprises all authorised delegates from the four regions Eastern, Southern, West and MiddleEast and North Africa, the assembly meets every 2 years to elect new members to the Board.

Specific Tasks

  • Prepare a workplan (e.g. Ghant Charts) with clear timelines and budget
  • Leading the process of developing a theme for the convention
  • Putting together a list of potential attendees and sourcing for potential funding and partnerships for the convention
  • Marketing the dates and location of the AFC to the FTA membership and other stakeholders
  • Ensuring that the FTA website is updated with the AFC materials
  • Coordinate member and guest invitations
  • Social media outreach and Media engagement
  • Coordinate program preparation to include relevant workshops
  • Liaise with committee on identification of speakers and facilitation for the workshops
  • Coordinate event logistics; including venue, hotels, visas, transportation
  • Coordinate persons engaged (including in the host country) to provide services for the event
  • Prepare workshop and meeting resource tools including brochures, adverts
  • Post-planning evaluation/analysis and reporting (including recommendations)
  • Other duties that may arise and as assigned by the committee from time to time Knowledge

Experience Required

  • Degree in Communications, International Development or any relevant qualification
  • At least 1 year event organizing experience and understanding of event processes, technologies and resources
  • Excellent computer skills with clear understanding of database management
  • Excellent organisational and multi-tasking skills to ensure that objectives are achieved;
  • Ability to work under pressure and meet tight deadlines, without losing attention to detail;
  • Strong experience in managing budgets and negotiation of contracts;
  • Proven track of a creative approach to problem-solving;
  • Excellent communication skills to enable effective interaction;


  • Able to handle varied, demanding and complex tasks
  • Ability to work independently
  • A flexible and enthusiastic approach to work with the ability to be part of a team
  • An organized and methodical approach to work
  • Able to manage competing priorities to tight deadlines.

(Deadline 31st July, 2014)

An application form (CVs will not be accepted) can be found on the jobs and volunteering page of our website If you have any queries, please e-mail or call +254202721930 and ask to speak to a member of the Admin team. Qualified applicants will be subjected to background checks as a condition of employment.

Completed applications should be e-mailed to All applicants should state how they meet essential requirements of the post and include their email address, telephone contacts and three referees with contact details on the application form.

This job description is intended as a guide and should not be viewed as an inflexible specification as it may be varied from time to time in the light of strategic developments following discussion with the post holder.

The post holder will be expected to work to agreed objectives, which should facilitate achievements of the key responsibilities in accordance with the Performance Review Process.

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