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25 Aug 2014

Executive Personal Assistant Job Vacancy

Our client is one of the leading branding companies based in Nairobi. They are deliberate in providing excellent customer service and quality products to their highly established and reputable client base.

Are you an agile young administration professional, proactive, self-motivated and driven individual, excited to work in a friendly, young and vibrant fast paced environment?If so then this is the job that you have been looking for.

Our client is looking to fill the position of an Executive Personal Assistant who will report to the Human Resource Manager.

Job Purpose
The position provides efficient and effective administrative support to the Executive
Office. The job holder will be responsible for providing executive secretarial and administrative support to the Managing Director.

Duties and Responsibilities

  • Prepare correspondence, reports, and materials for publications and presentations.
  • Setup Managing Director’s travel arrangements.
  • Maintain Managing Director’s calendar.
  • Prepare and maintain the Managing Director’s expense report.
  • Setup and coordinate meetings and conferences.
  • Create, transcribe, and distribute meeting agendas and minutes.
  • Answer telephones and handle in appropriate manner.
  • Perform general clerical duties to include but not limited to: photocopying, faxing, mailing, and filing.
  • Maintain hard copy and electronic filing system.
  • Coordinate project-based work.
  • Devising and maintaining office systems
  • Arranging meetings, taking minutes and keeping notes
  • Liaising with members of staff in other departments or external contacts
  • Ordering and maintaining stationery and equipment supplies
  • Organizing and storing paperwork, documents and computer-based information.
  • Increase efficiency within the office and administrative processes.
  • Develop and implement office and administrative policies and procedures.
  • Creating and implementing filing systems for company records and reports.
  • Maintaining the Directors’ diary, scheduling appointments and organizing meetings.
  • Responding to all enquiries and requests
  • Dealing with correspondence
  • Responsible for Directors’ office management
  • Creating and maintaining up-to-date records through filing and archiving, while ensuring the safety and confidentiality of such records

Minimum Requirements

  • A Business Administration, Management or Communication degree or diploma.
  • 2-3 years’ of experience in a similar capacity.
  • Conversant in preparing Request For Proposal is desirable.
  • Diploma in Secretarial studies will be added advantage.
  • Proficiency in Microsoft Office.
  • Book keeping, general office management and administrative skills desirable.

Personal Attributes

  • Pleasant and service oriented personality.
  • Highly organized and reliable.
  • Highly professional and well groomed.
  • Ability to maintain confidentiality.
  • Keen eye for detail.
  • Trustworthy.
  • Strong organizational and communication skills

Salary Budget: Kshs.35, 000 Gross.

How to apply:
If you are interested in the position and have the skills and talents our client is looking for, we would like to hear from you. Please forward a copy of your updated resume, and your current salary and benefits package to info@dorbe-leit.co.ke before close of business 29th August 2014. Only successful candidates will be contacted.

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