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25 Aug 2014

Office Assistant Kenya Job Vacancy

Background
Jacaranda Health aims to set a new standard for maternity care in East Africa. Our ambition is to become the largest chain of maternity clinics in the region, and a leader in innovation in maternal health services. We are combining business and clinical innovations to provide affordable and friendly maternity and reproductive health services to low-income urban women. We launched our first maternity hospital in 2012 and plan for rapid expansion within Nairobi and beyond. Please visit www.jacarandahealth.org for more details.

Job Summary
To assist in the day to day running of our office in Nairobi, Jacaranda Health is seeking an experienced Office Assistant. This person will play a critical role in establishing and maintaining the office infrastructure and processes for Jacaranda Health’s office and
ensuring that Jacaranda Health runs effectively and efficiently. We are also looking for an intelligent, proactive, and organized person who can juggle daily duties with special projects.

Responsibilities

  • Serve as the office receptionist, managing hospitality and organizing guests meetings
  • Create and maintain all documents and records related to office operations
  • Keep the office stocked with supplies and equipment and ensure office equipment is serviced & maintained as needed
  • Assist with processing of financial procedures such as expenses and payments
  • Provide administrative support to Jacaranda’s Director of Business Operations and other members of the management team, including transportation, travel and coordinating meetings and special events
  • Work closely with clinic administrative staff (e.g. receptionists and cashiers) to ensure the smooth running of administrative functions at the clinics
  • Liaise with other contacts and partners as required and maintain contacts list
  • Other office related duties as required

Requirements

  • Diploma in a related field preferred
  • 3-5 years of experience in office administrative support, preferably in a fast-paced, growing organization
  • Strong working knowledge of Google products and of Microsoft Excel and Word
  • Fluency in English and Swahili
  • Knowledge of local vendors and where to source products and services
  • Ability to maintain a high level of accuracy in preparing and entering information
  • Excellent time management, organizational, and prioritization skills
  • Clear communication skills
  • Independent, self-starter capable of working well with a team, multi-tasking effectively and managing a variety of responsibilities typical in a start-up environment
  • Passion for and commitment to Jacaranda Health’s mission

To Apply 
Interested candidates may apply by sending their CV and cover letter to jobs@jacararandahealth.org.

Due to the volume of applications received, we will be unable to confirm all submissions. Preference will be given to applications submitted by 19th September 2014.

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