13 Aug 2014

Personal Assistant to MD Job Vacancy

Industry: Security Services
Location: Nairobi
Salary: Ksh 70,000- 100,000 gross plus medical & Pension

Our client one of the leading Security Solutions provider for a wide host of clients in diverse industries offering manned guarding, K-9 guarding, investigations, VIP protection and Cash-in-transit. They seek to hire a Personal Assistant to the MD

Duties & Responsibilities

  • Provide an efficient and responsive administrative and logistical service to the MD
  • Handling very sensitive/ confidential security matters for the MD
  • Assisting the MD to manage and prioritize time
  • Accompanying the MD to meetings and flying out on official assignments
  • Manage travel logistics including air and hotel bookings, online checking in, transport, travel documents, visa applications, passport renewals, travel insurance etc.
  • Preparing and editing correspondence, reports, statements and presentations
  • Providing quality customer service
  • Manage and maintain the Managing Director’s diary and email account
  • Maintains MD’s diary, planning calendar to ensure all calendars are synchronized.
  • Ensure that the MD receives necessary background information on all matters he handles
  • Ensure all MD activities are effectively and efficiently organized
  • Prepare daily reports on the activities handled
  • Schedule appointments for the MD
  • Administrative duties at the busy establishment
  • Drafting various correspondence to concerned parties on behalf of the MD
  • Ensure guests meeting with the MD are well taken care of and assisting them appropriately
  • Efficient communication and follow up on issues that requires interdepartmental coordination by engaging actively with the various heads of departments
  • Conduct weekly diary meetings with the MD to discuss upcoming engagements, invitations and other requests
  • Schedule on behalf of the MD meetings between him and his direct reports and the committees or groups to which he is a member
  • Minute general meetings as required and complete research on behalf of the MD
  • Training office attendants and monitoring their performance and ensuring general cleanliness of the office
  • Light housekeeping; Gift-buying, Pick-ups, Coordinating laundry, Running personal errands, Arranging meals, Dinner reservations etc

Qualifications & Skills

  • Degree or Diploma in Business or related studies
  • Minimum of 4 years as a PA to an MD/ GM or CEO
  • Age preferred 32 years and above
  • Firm and tough personality
  • Ability to communicate with MD/ CEO level individuals
  • Exceptional skills in the areas of judgment, organizational skills, diplomacy, discretion
  • Proficiency with a variety of computer software applications
  • Initiative and ability to work independently
  • Ability to make sound judgment and handle difficult situations with clients
  • Good command of the English language and communication skills (oral and written)
  • More importantly, is a team player and willing to learn.

If you are up to the challenge, posses the necessary qualification and experience, please send your CV only quoting the job title on the email subject (Personal Assistant to MD Ksh 70- 100K Gross) to before 25th August, 2014

Kindly indicate previous/ current salary on your CV

N.B: We do not charge any fee for receiving your CV in our database nor for interviewing

Only candidates short-listed for interview will be contacted.

The Recruiting Manager
Corporate staffing Services
Nabui House, 3rd floor, Westlands. (Next to Unga House)

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