19 Aug 2014

Pre-Award Specialist Job Vacancy

Program Description: 
The Research Care and Training Program (RCTP) is collaboration between the Kenya Medical Research Institute (KEMRI), University of California, San Francisco (UCSF) and University of Washington (UW).

RCTP leads the Family AIDS Care and Education Services (FACES) program, a comprehensive HIV prevention and Treatment program working in over 140 clinics in Nyanza, Kenya.

RCTP is seeking a motivated individual to fill the following position in the FACES Program.

Reports to: Finance and Administration Manager

Location: Kisumu
Duration: 3 months
Vacancy No. FN-40-08-2014

Position Purpose:
To assist RCTP – FACES in the pre-award grant preparation and submission process for a HIV Prevention, Care and Treatment Program funded by PEPFAR through CDC.

Key Duties and Responsibilities:

  • Provides overall support of the pre-award grant process
  • Assists Principal Investigators in preparing and submitting the grant proposal in line with terms of the Funding Opportunity Announcement (FOA).
  • Establishes and keeps track of all important dates relating to the grant preparation and submission
  • Makes follow up with individuals and groups assigned various tasks necessary for a successful grant preparation and submission
  • Review of the proposal for compliance with funding agency policies, regulations, procedures, and facilitates documentation requirements.
  • Analyzes and reviews grant budgets for compliance with policies, funding agency requirements, and appropriate accounting protocol and procedures
  • Assistance with preparation of bio-sketches, letters of support and acts as liaison with other organizations who are part of this grant submissions
  • Performs other duties as assigned as may be necessary for a successful grant submission.

Minimum Requirements:

  • Bachelor’s degree in Accounting, Finance or a related field
  • 3 years of experience with pre and post award grants support.
  • Other Requirements

  • Ability to communicate effectively, both orally and in writing.
  • Knowledge of CDC/PEPFAR grant funding policies and procedures and applicable local regulations.
  • Full understanding of pre-award grant application process, including ability to work with web-based grant submission sites.
  • Understanding of budgeting practices and policies, grants and contracts regulations and payment and procurement policies.
  • Ability to read technical, detailed grant application announcement and properly interpret and apply the rules and policies governing the grant application and submission.
  • Ability to interact diplomatically with RCTP-FACES staff and work as a team member; requires flexible, willing attitude during the stressful grants submission process.
  • Excellent working knowledge of the Microsoft Office suite, including Excel and Word.
  • Excellent organizational and communication skills and ability to adapt to changing priorities and multiple tasks.
  • Ability to work independently as well as team member. Ability to work in a diverse environment is required.

Applications must include the following:

  • A cover letter stating current work (if applicable), current salary and date available to start work on the project
  • A current CV with names and telephone contacts for at least 2 referees
  • Copies of academic and professional certificates and copy of the latest pay slip
  • At least two recommendation letters, preferably from previous employers

All applications must be sent electronically to the email address below followed by hard copies which should be delivered or posted so as to reach the following address by 29th August 2014


Human Resources Manager
P. O Box 614-40100

Please write the Vacancy Number, and Position applied for on the envelope and in the subject Line of the Email.

Note: RCTP or any of its programs, Studies or Projects does not solicit for Money or any form of reward for a Job applicant to be considered for employment. Any such requests should be immediately reported to the HR department.

Any job applicant who tries to corrupt our employee during any stage of the staff hiring process will be disqualified.

KEMRI is an equal opportunity employer. Women, the Youth, people with disabilities are encouraged to apply.

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