10 Sep 2014

Administration Officer Job Vacancy

To be a leading maritime Authority transforming Kenya into a globally competitive nation.

To ensure sustainable, safe, secure, clean and efficient water transport for the benefit of stakeholders.Applications are invited from suitably qualified candidates for the following vacancy

Vacancy: Administration Officer
Department: Corporate Support Services
Section: Human Resource and Administration
Reports To: Human Resources and Administration Manager

Records Management Assistant

Location / Region: KMA head office, Mombasa

The Administration Officer provides support in various administrative functions related to staff welfare programs and general office administration.

This includes transport, receptionist and HIV-AIDS programme administration, etc.

Primary Responsibilities:

  • Supervising and reviewing the general administrative reports (on usage of telephone, photocopier, kitchen supplies, utilities, etc);
  • Overseeing, allocating duties and responsibilities to the Drivers, Administrative Assistants, Office Assistants and other related staff as well as daily supervision;
  • Overseeing office security, general repair and maintenance of assets and equipments;
  • Conceptualize, design, implement and monitor the HIV/AID program in the workplace;
  • Ensure efficient and effective cleaning, housekeeping and communication services;
  • Ensuring effective management of office equipment and facilities;
  • Control the efficient utilization of consumables and other company assets; and
  • Manage and control the movement of assets.

Academic Qualifications
Bachelor’s degree in social sciences or business administration/management (Business Administration option).

Professional Qualifications

  • Higher national diploma in Administration; or
  • Membership in a professional body

2 years’ experience in a busy administration department.


  • Excellent interpersonal skills, management and communication skills
  • Excellent planning and organization skills
  • Highly confident
  • Computer literacy and familiarity with standard office computer applications
  • Ability to work under pressure and meet deadlines.

How to Apply
Applicants who meet the specified requirements should send their application letters with their detailed CVs, copies of academic and professional certificates and other testimonials together with day-time telephone  contact, contacts of three referees, current and expected remuneration

to:The Director General
Kenya Maritime Authority
P.O. Box 95076 – 80104,Mombasa

Or drop the application at Kenya Maritime Authority, White House, 2nd Floor, Moi Avenue, near Dock yard, Mombasa. So as to reach not later than 26th September, 2014.

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