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3 Sep 2014

Deputy Commission Secretary (Support Services) Job Vacancy

The Independent Electoral and Boundaries Commission (IEBC) seeks to recruit dynamic, competent and result-oriented individuals to fill the following position:-

Deputy Commission Secretary (Support Services) 
Grade 2
Job Code IEBC/1/2014

Job Summary: 
The Deputy Commission Secretary (Support Services) is one of the principal deputies to the Commission Secretary/CEO in the management of the Secretariat and is responsible for direct supervision of the support functions including human resources and administration, financial services, legal, ICT services and research and development services.

A key part of this role is ensuring synergy within the support functions to deliver results.

Duties and Responsibilities

  • Responsible for day to day management of the commission’s support services functions.
  • Responsible for management and coordination of the Commission’s support services functions.
  • Responsible for the overseeing the Commission financial services in line with the Public Financial Management Act.
  • Overseeing the commission’s procurement and warehousing functions and ensure compliance with the Public Procurement and Disposal Act and Regulations.
  • Providing strategic direction in the performance of the Commission’s support functions and operations and ensure periodic reporting.
  • Overseeing the internal and external communications function of the Commission.
  • Working closely with the Commission Secretary/CEO and the Deputy Commission Secretary (Operations) to ensure delivery of Commission key results.
  • Coordinate the Commission’s internal and external audits.

Requirements for appointment

  • Be a citizen of Kenya
  • Holds a degree from a recognized university in Social Sciences, Law, Public Administration, Finance, and Business Administration, Logistics or any other degree in any other or relevant field.
  • Possession of a master’s degree in a relevant field is a must
  • Minimum of twelve(12) years management experience; six of which must be at a senior management level with a demonstrated track record in delivering significant strategic initiatives
  • Experience or a strong appreciation of electoral administration or electoral reform is an added advantage
  • Experience in Management in a large public/private institution;
  • Demonstrated team building skills
  • Must be Computer literate

Integrity Clearance
In addition to the qualifications set above, the applicants must further meet and get the following clearances:

  • Ethics and Anti-Corruption Commission (EACC)
  • Criminal Investigation Department (CID)
  • Kenya Revenue Authority (KRA)
  • Director of Public Prosecutions (DPP)
  • Chief Executive Officer, Higher Education Loans Board
  • Professional bodies (where applicable) to which the applicant belongs eg LSK, ICPAK, AAK, IEK etc
  • Credit Reference Bureau Africa Ltd or Metropol Credit Reference Bureau

Security Clearance
All shortlisted applicants may be subjected by the Commission to a security clearance by National Intelligence Service (NIS)

Application Submissions
Interested candidates are requested to submit their duly completed IEBC application Form together with an up-to-date curriculum vitae, copies of certificates and testimonials, email and telephone contacts together with names, telephone and email contacts of three (3) referees who must be familiar with the candidates previous work experience.

Applicants must indicate the Job code and title on the top left corner of the envelope.The IEBC Application Form is available at the IEBC website http://www.iebc.or.ke  or may be collected from the 6th Floor, Anniversary Towers, University way, Nairobi and send electronically to recruit@iebc.or.ke

Applications must reach the Chairperson by 24th September 2014.

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