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5 Sep 2014

Operations Officer Job Vacancy

ACTED (Agency for Technical Cooperation and Development) is a non-political and non-confessional International NGO founded in 1993 with its headquarters in Paris, France.

The organization’s vocation is to save lives, assist vulnerable populations and bring hope to those in need for better future. ACTED is looking for professionally confident, self motivated, experienced and committed team player to fill the below position in Nairobi- Kenya.

Operations Officer 
Department: Program
Direct hierarchy: Somalia Program Manager
Contract duration: Six Months
Location: Nairobi – with frequent travels to Somalia field offices
Starting date: September 2014

Responsibilities:


  • Respect and follow ACTED FLAT processes and procedures, support capital, area and field offices in FLAT documentation and follow up.
  • Ensure that ACTED’s standard FLAT system is implemented in all field bases in Somalia.
  • Ensure that ACTED’s Somalia programs comply with all FLAT processes and procedures.
  • Maintain regular communication with the ACTED FLAT team in Nairobi to ensure effective implementation of ACTED Somalia programs and oversee documents follow up
  • Work closely with Logistics, Finance, Administration and Compliance departments to ensure the accurate and timely receipt of all FLAT documentation from Somalia to ACTED’s Nairobi base.
  • Support ACTED’s implementing partners in Somalia with capacity building of FLAT processes and procedures, documentation collation and verification in support of the project cycle.
  • Provide operational, logistical and procurement support to ACTED’s Somalia programs as required by the Area Coordinator and Program Manager.
  • Monitor the FLAT system, procedures and mechanisms in place at ACTED Somalia bases and prepare reports and recommendations to line manager in the case of irregularities or weaknesses.
  • Prepare weekly updates, monthly reports and any other reports requested by line manager.
  • Support administrative needs of AC and Program Manager in Nairobi office.
  • Liaise with other departments and represent the Somalia team in meetings as needed.
  • Any other duties requested by line manager in support of ACTEDs Somalia programs.

Qualifications/Required skills:

  • University Degree preferably in Business Administration or related field and two years experience in working with International NGOs in the similar level.
  • Somalia nationals are encouraged to apply
  • Extensive practical work experience within the field of finance, Administration, Logistics and Compliance
  • Proven commitment to accountable practices
  • Ability to coordinate with other departments.
  • Highly motivated and ability to work with culturally diverse groups of people;
  • Excellent interpersonal skills and demonstrated ability to establish effective and working relationships.
  • Experience and willingness to travel to and work in Somalia
  • Excellent communication skills, personal, calm and good sense of humor
  • Fluent in written and spoken Somali and English
  • Proven ability to handle large and varied workloads, and deal constructively with stress

Application Procedure: 
Qualified Kenya/Somalia persons with the required skills and qualifications are invited to submit their detailed curriculum vitae and cover letter to kenya.jobs@acted.org and received on or before 12 September 2014. Applications sent after the deadline will not be considered.

ACTED is an Equal Opportunity Employer. Please note that only the shortlisted candidates will be contacted.

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