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24 Sep 2014

Personal Assistant Job Vacancy

Duties and Responsibilities

  • Devising and maintaining office systems, including data management and filing;
  • Arranging travel, visas and accommodation and, occasionally, travelling with the manager to take notes or dictation at meetings or to provide general assistance during presentations;
  • Screening phone calls, enquiries and requests, and handling them when appropriate;
  • Meeting and greeting visitors at all levels of seniority;
  • Organising and maintaining diaries and making appointments;
  • Dealing with incoming email, faxes and post, often corresponding on behalf of the manager;
  • Carrying out background research and presenting findings;
  • Producing documents, briefing papers, reports and presentations;
  • Organising and attending meetings and ensuring the manager is well prepared for meetings;
  • Liaising with clients, suppliers and other staff.
  • Coordinates office management activities.
  • Determine matters of top priority and handle accordingly.
  • Prepare agenda for meetings.
  • Takes and transcribes dictation.

Education & Work Experience:

  • BA Degree in Business and/or Administration
  • CPA 2
  • 3 Years’ experience in similar role

Skills Required

  • Experience working with recruitment tools and case management technologies.
  • Ability to manage a large and variable work load, ensuring timely and accurate completion of assigned work.
  • Strong oral and communication skills and English language fluency.
  • Proficient organization and time management skills.
  • Requires excellent skills in databases, word processing, spread sheets, desktop publishing, and presentation applications.
  • Excellent organizational skills are required.
  • Results Driven
  • Team work and People Skills

Application Process
Interested candidates are invited to strictly email their cover letter and CV, clearly detailing their current remuneration and expectations to recruitment@odumont.com before end of day 30 September 2014.

Only short listed candidates will be contacted

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