24 Sep 2014

Personal Assistant Job Vacancy

Duties and Responsibilities

  • Devising and maintaining office systems, including data management and filing;
  • Arranging travel, visas and accommodation and, occasionally, travelling with the manager to take notes or dictation at meetings or to provide general assistance during presentations;
  • Screening phone calls, enquiries and requests, and handling them when appropriate;
  • Meeting and greeting visitors at all levels of seniority;
  • Organising and maintaining diaries and making appointments;
  • Dealing with incoming email, faxes and post, often corresponding on behalf of the manager;
  • Carrying out background research and presenting findings;
  • Producing documents, briefing papers, reports and presentations;
  • Organising and attending meetings and ensuring the manager is well prepared for meetings;
  • Liaising with clients, suppliers and other staff.
  • Coordinates office management activities.
  • Determine matters of top priority and handle accordingly.
  • Prepare agenda for meetings.
  • Takes and transcribes dictation.

Education & Work Experience:

  • BA Degree in Business and/or Administration
  • CPA 2
  • 3 Years’ experience in similar role

Skills Required

  • Experience working with recruitment tools and case management technologies.
  • Ability to manage a large and variable work load, ensuring timely and accurate completion of assigned work.
  • Strong oral and communication skills and English language fluency.
  • Proficient organization and time management skills.
  • Requires excellent skills in databases, word processing, spread sheets, desktop publishing, and presentation applications.
  • Excellent organizational skills are required.
  • Results Driven
  • Team work and People Skills

Application Process
Interested candidates are invited to strictly email their cover letter and CV, clearly detailing their current remuneration and expectations to before end of day 30 September 2014.

Only short listed candidates will be contacted

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