21 Nov 2015

Administrative Coordinator Job Vacancy

Reports to: Finance Director
Location: Nairobi

Purpose of the role:
Responsible for administrative functions in the office (including field bookings & purchase orders)

Role deliverables:

  • Building Maintenance
  • Stores management
  • Issuing of stock
  • Updating of monthly stock records
  • Procurement
  • Sourcing of quotations and analyzing them to ensure selection of supplier offering fair market price
  • Raising of PO’s in maconomy and making a follow­up until final approval.
  • Handling all staff travel
  • Sourcing and analyzing of flight quotation.
  • Monthly flight analysis record
  • Raising of flight PO’s where applicable
  • Petty cash management
  • Sending out and receiving all Couriers.
  • Monthly analysis against the entire courier to make sure we pay for the services rendered this includes our Tanzania and Uganda office by allocating Job names and numbers.
  • Monthly analysis of Usage in Taxis and allocation to respective projects
  • Doing asset verifications on a quarterly basis.

Scope of the role:

  • Number of people reporting into this role: 3 (Receptionist, Driver, Uganda Administrative Assistant )
  • Client target: Individual contributor in a team function
  • Client contact: Contact with internal clients
  • WPP/Regional responsibilities: None
Knowledge and skills required:
  • Relevant completed diploma/degree
  • Knowledge of procurement policies
  • Strong Organisational and Communication skills
  • Proficient in Microsoft Office applications
  • Proven track record
  • Proficiency in Word, Excel,
  • Strong interpersonal skills and ability to deal with people at all levels
  • Team player
  • Ability to delegate, motivate, train staff and take ownership for subordinates’ work

Behavioral dimensions:

  • Initiative/proactivity
  • Ability to prioritize and schedule work
  • Ability to communicate effectively, both orally and in writing
  • Ability to multi­task
  • Deadline­driven and ability to work well under pressure
  • Willingness to accept responsibility and accountability for work
  • Ability to work independently as well as in a team
  • Willing to be accountable for output
  • Accuracy and quality obsession
  • Ability to think logically
  • Committed to TNS ethics and standards
  • Flexibility to work overtime especially during reporting cycles
  • Proactively drive enhancement of controls and procedures

Each employee is expected to demonstrate the Precision Growth values and behaviours in addition to their specific responsibilities: Enquiring challengers, Precise thinkers, Influential advisors, Leading experts.

Applications to be submitted to not later than 25th November 2015

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