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27 Mar 2017

Administrative Assistant Job Vacancy

Our Client is an IT Company currently recruiting an Administrative Assistant. The role provides administrative assistance and support to the IS Operations department.

Job Responsibilities

  • Manage Departmental meetings, calendar and reports; and follow up with IS cross functional issues with other functions and departments.
  • Setup meetings, document and distribute minutes, follow-up action items with respective managers.
  • Receive and handle courtesy calls for IS Operations and attend to customers
  • Maintain and manage hard copy and electronic filing system for documents, records, contracts and software inventory to ensure easy and quick retrieval of information.
  • Analyze, manage and monitor monthly cost centre reports for IS Operations and report on variances as required
  • Manage travel and accommodation arrangements for IS Operations Staff and consultants
  • Ensure schedule of induction/orientation and training program for new staff
  • Acts as administrative contact for IS Operations staff members and external stakeholders
  • Ensure availability of office supplies, equipments and facilities for efficient and effective office operations
  • Maintain and update leave schedule for ALL staff/Contractors and staff back-up resource
  • Vendor Management:

Qualifications

  • Diploma in Business Administration, a bachelor’s degree will be an added advantage
  • At least 2 years practical hands on work experience in administration and management
  • Excellent computing skills; Word, Excel, Power-point and web management –
  • Ability to organize meetings, workshops both local and international
  • Strong self-motivation and flexible team
  • Ability to multi task and prioritize between tasks.

How to Apply
If you feel you fit this role,please use this link to apply

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