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29 Mar 2017

AGRA Senior HR & Admin Officer 2017 Job in Kenya

Reference: HR 04/2017

Founded in 2006, the Alliance for a Green Revolution in Africa (AGRA), is an African-led African-based organization that seeks to catalyze Agriculture Transformation in Africa.

AGRA is rolling out a new 5-year strategy to catalyze and sustain an Inclusive Agricultural
Transformation in Africa to increase incomes and improve food security for 30 million farmers. Under this strategy, AGRA will deliver through an approach that simultaneously catalyzes change at farmer level, strengthens input and output market systems and puts government at the center to enable and champion private-sector-led agricultural growth at national level.

To support this transformation from a people perspective, AGRA is seeking to recruit an experienced and exceptional individual to the position of Senior HR & Administrative Officer.

Position Summary
Reporting to the Director Human Resource, the Senior HR and Administrative Officer will be responsible for managing the day-to-day operations and administration of the AGRA office.

S/he will manage the administration of the human resources policies, procedures, and programs.

S/he will carry out responsibilities in Human Resource Information Systems (HRIS), employee relations and compensation & benefits administration.

The role holder will coordinate HR practices and objectives that will provide an employee-oriented, high-performance culture that emphasizes empowerment, quality, productivity and high standards of goal attainment.

The position is based in Nairobi, Kenya.

Job Responsibilities
Compensation & Benefits

  • Provide competitive market research and prepare pay studies to help establish pay practices and pay bands that help to recruit and retain superior staff;
  • Provide payroll processing backup support as and when required. Partner with finance to maintain the payroll database;
  • Support with the monitoring of AGRA’s wage and salary structure;
  • Develop and schedule benefits orientations and other benefits training;
  • Recommend changes in benefits offered, especially new benefits aimed at employee satisfaction and retention.

Employee Relations

  • Coordinate the development of Human Resources policies for the organization with regard to employee relations;
  • Partner with management to communicate Human Resources policies, procedures, programs, and laws;
  • Recommend employee relations practices necessary to establish a positive employer-employee relationship and promote a high level of employee morale and motivation;
  • Participate in the conduct of investigations when employee complaints or concerns arise;
  • Advise managers and supervisors about the steps in the progressive discipline system of the company. Counsel managers on employment issues;
  • Coordinate the implementation of company safety and health programs. Track and posts OSHA-required data and file reports;
  • Comply with all existing governmental and labor legal and government reporting requirements and maintain minimal company exposure to lawsuits;
  • Protect the interests of employees and the organization in accordance with company Human Resources policies and governmental laws and regulations.

Human Resource Information Systems

  • In liaison with the ICT Unit, manage the maintenance of the HR Information System
  • Maintain employee-related databases
  • Prepare and analyse reports that are necessary to carry out the functions of HR and AGRA.
  • Fully utilize existing Human Resources software to AGRA’s advantage.

General Office Operations

  • Manage daily administrative operations of the office and assist all units in resolving problems related to the day-to-day operations;
  • Supervise the work of in-house cleaners to ensure that the office is kept clean and pleasant at all times;
  • Organize, assign and supervise the work of administrative support staff;
  • Oversee the management of office supplies and stationery and ensure replenishment;
  • Ensure that administrative office procedures and established standards are adhered to and maintained in all aspects of work;
  • Manage administrative issues to do with security and safety of residences of internationally and regionally recruited staff and the office;
  • Maintain comprehensive information on all AGRA vehicles including necessary documentation relating to ownership and registration, ensuring that all vehicles are insured and service schedules adhered to;
  • Record fuel costs of all vehicles according to the established system and ensures proper utilization and that fuel deposits are replenished in good time;
  • Ensure that all vehicles are supplied with all statutory items;
  • Arrange for any maintenance work that needs to be carried out in the office;
  • Ensure comprehensive general risk insurance for the office is taken and claims are handled as appropriate by the agencies
  • Ensure efficient service provision for in-house meetings by the administrative support staff

Qualifications

  • A Bachelor’s Degree in Human Resource Management, Public Administration, Business Administration or equivalent degree from a recognized University/Institution;
  • Must be a member of The Institute of Human Resource Management (IHRM) or its equivalent;
  • Minimum of 7 years’ experience in HR and Administration;
  • Training in employment law, compensation, organizational planning, employee relations, safety, training, and labor relations;
  • Should be able to work independently in a diverse environment;
  • Experience in working with similar organizations or institutions will be an added advantage;
  • Strong understanding of and the ability to interpret and action labor laws.
  • Analytical, excellent data mining ability;
  • Evidence of the practice of a high level of confidentiality;
  • Intelligent, motivated self-starter with strong interpersonal skills and work ethic

An attractive remuneration package commensurate with the responsibilities of the position will be negotiated with the successful candidate.

How to Apply

If you believe you are the right candidate for this position, kindly submit your application with a detailed CV (including your e-mail address and telephone contacts to recruit@agra.org noting to quote the job reference number.

To be considered, applications must be received on or before 7th April, 2017.

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