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14 Mar 2017

Trócaire Programme Support Officer Job Vacancy

Trócaire’s humanitarian work aims to save lives, reduce suffering and protect human dignity in humanitarian crises resulting from natural disasters and conflict situations.

The function will sit within the Livelihoods programme team and support the Livelihoods Programme Manager in the delivery of the emergency response in Kenya

Trócaire’s work in Kenya develops sustainable livelihoods, supports victims of gender based violence and those living with HIV/AIDS, promotes democracy and peaceful co-existence, and helps communities prepare for and respond to natural disasters.

In response to severe drought in 2017, Trocaire is now scaling up with a new emergency response that builds on its existing livelihoods programme. Trocaire is seeking a programme support officer that will support this response and work with the livelihoods team to ensure a needs-based, appropriate response is delivered.

Duties

  • Supporting the smooth implementation of Trócaire’s Emergency Response in Kenya
  • Supporting the management of the Kenya humanitarian budget, ensuring spend is on track with timeline objectives
  • Preparing and submitting programme documentation, including situation reports, programme updates and reports, presentations and communication pieces.
  • Maintaining relationships with key staff in partner organisations in the Kenya humanitarian programme
  • Supporting partners to meet their reporting schedules (financial and narrative), reviewing narrative reports to ensure that all reports respond to the relevant programme indicators and are in line with requirements
  • Mentor and guide partners in meeting key international humanitarian standards in their response
  • Conducting preliminary review of partner’s financial project reports ahead of review from finance team
  • Maintaining relationships with other key stakeholders (Caritas International agencies in particular).
  • Monitoring of events in the Kenya (conflict/ disasters/ political discord) to ensure Trócaire is prepared and has all information relevant to the effective implementation of this emergency response.
  • Attend and represent Trocaire at cluster meetings or other networks as directed by the programme manager
  • Preparing partner grant agreements, ensuring correct bank details are received and signed copies are filed.
  • Keeping track of grant agreements, organising extensions or addendums if necessary.
  • Ensuring approved funds to the partner are transferred in a timely manner in line with the organization’s policies and procedures
  • Maintaining the programme and project documents through the Trócaire’s online system
  • Preparing partner grant agreements, ensuring correct bank details are received and signed copies are filed.
  • Keeping track of grant agreements, organising extensions or addendums if necessary.
  • Ensuring approved funds to the partner are transferred in a timely manner in line with the organization’s policies and procedures
  • Maintaining the programme and project documents through the Trócaire’s online system
  • Gather and prepare material for internal and external humanitarian communications work, including case studies

Job Qualifications

  • Third level qualification in relevant discipline i.e. humanitarian
  • Experience working in a development organisation and a good understanding of humanitarian issues
  • Experience of administrative work
  • Experience of working with donor grants
  • Experience of budgeting and financial reporting
  • Experience in proposal and report writing
  • Good writing and communication skills
  • Good inter-personal skills with the ability to communicate sensitively to a broad range of people and organisations within a cross cultural context
  • Ability to work effectively within a team and in support of colleagues
  • Proven organisation and administration skills
  • Competent with standard IT packages including word, excel, databases e.g. Salesforce, Agresso
  • Social media skills
  • Ability to organize his/her work independently
  • Ability to prioritize, meet deadlines and multitask
  • Concrete and action oriented person
  • Good attention to detail

How to Apply
For detailed Job Description, requirements and details of the positions, interested applicants should visit and apply through https://trocaire.workable.com/ by 24th March 2017.

Prospective applicants must be committed to safeguarding children and adults against all forms of exploitation and abuse by signing Trócaire’s Safeguarding Policy.

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