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7 Apr 2017

HR Assistant Job at UNON

The United Nations Office at Nairobi (UNON) is the UN headquarters in Africa and the representation office of the Secretary-General.

We support programme implementation of the United Nations Environment Programme (UNEP) and
the UN Human Settlements Programme (UN-HABITAT) globally, as well as other UN offices in Kenya, by providing administrative, conference and information services.

Job Responsibilities
Recruitment and Placement:

  • Processes applications for vacancies, including preparing and maintaining case files for candidates, ensuring and monitoring the transfer of files of candidates between offices, arranging for interviews, and entering data on candidates into the automated roster.
  • Assists in the filling of posts, including initiating and following-up on reference checks and academic verifications, ensuring the completion of the pre-recruitment formalities, calculating salaries and related benefits, and preparing and dispatching offers of appointment and Statement of Emoluments.
  • Assists in the evaluation and screening of applications of candidates for secretarial, clerical and related categories positions.
  • Maintains vacancy announcement files and tracks status of vacancy announcements.
  • Coordinates with Executive Offices and selected candidates on travel arrangements, visa matters and shipment of personal effects.
  • Prepares agenda and provides relevant documentation required for recruitment related meetings.
  • Prepares personnel actions.
  • Advises staff on visa matters.

Administration Of Entitlements:

  • Reviews and processes requests for entitlements and claims.
  • Maintains IMIS entitlements reference tables.
  • Assists in the review and processing of data pertaining to conditions of service.

Staff Development and Career Support Training:

  • Assists in the organization and conduct of training courses and workshops.
  • Provides logistics and administrative support to trainers.

Classification:

  • Assists in reviewing and processing requests for classification.
  • Provides advice and answers general queries on classification procedures and processes.

General:

  • Provides general office support services; drafts and/or processes a variety of correspondence and other communications.
  • Sets up and maintains reference files/records (electronic and paper).
  • Schedules appointments/meetings, monitors deadlines, etc.
  • Undertakes research on a range of HR related issues and assists in the preparation of notes/reports.
  • Maintains automated database containing HR related statistics and prepares periodic reports.
  • Assists in the preparation of necessary documentation for distribution to various offices, departments and overseas offices.
  • Performs a variety of administrative duties (e.g. leave recording, request for office supplies and equipment, etc.).
  • May provide guidance/training to less experienced staff.
  • Performs other duties as required.

How to Apply
Click here to apply

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