7 Apr 2017

Personal Assistant to Regional Director Job

Salary range: Negotiable, but commensurate with skills abilities and experience

Grade: 3 year contract, with possible extension

Reporting to: Regional Director

Direct reports: None

Key peer group: Finance and Administration Team and Project Managers

Location: Nairobi

Purpose of the role
The incumbent will offer administratie support to the Regional Director as well as carry out a wide ariety of projects administratie tasks in supporting CABI in Africa

Job Responsibilities

  • To be Responsible for the Management of the Regional Director’s Diary & Calendar
  • To make follow-ups and proide the Regional Director with updates as required
  • To Support the Preparation, Profiling and Documentation of Key Institutional Documents and Records
  • To Support Monitoring and Documentation of Projects in Africa;
  • Support the preparation of project documentation and managing their custody
  • Monitor Projects Delierables, ensuring Quality & Timeliness
  • Follow up and ensure that the Projects Database is updated and Projects Documents are uploaded on SharePoint
  • Monitor Adherence to PRINCE 2 Reporting and Documentation
  • To facilitate maintenance of CABI Africa’s Regional and International main contacts database
  • To facilitate the planning and organising of meetings, conferences and workshops
  • To report on actiities carried out by CABI in Africa
  • To ensure professional image of CABI in the Region

Candidate Profile

  • Strong diplomacy, initiatie and organization skills
  • Flexibility, reliability, tact and discretion
  • Meticulous and good attention to detail
  • Ability to adapt quickly to new and different enironments
  • Proen analytical and drafting skills
  • Science background
  • Excellent English & French (desirable), spoken and written skills
  • Team player
  • Self-starter, capable of working with minimal superision


  • Undergraduate degree in Administratie Studies or related discipline. A master’s degree is desirable
  • Releant practical experience minimum of 5 years in a similar administratie role
  • Experience gained in an international and Inter-goernmental organization is desirable
  • Proen experience writing and editing technical and official documents
  • Good working knowledge of standard internet applications and ability to learn and keep up to date with adancing information technologies

How to Apply
To apply please send the following to quoting Job reference 10-2017 and stating where you saw this adertisement:-

A coering letter describing in full how you meet the candidate profile, and to include details of your current remuneration;

A full curriculum Vitae;

The name and contact details of three referees, one of which must be your current or most recent employer – referees will not be contacted without your prior permission.

Please note that the closing date for the receipt of applications is midnight 21st April, 2017.

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