21 May 2017

Procurement Assistant Job in Kenya - Pwani University

Grade C
2 Positions
Ref: PU/ADV/3/5/2017

Pwani University is a Premier University at the Coast situated in the beautiful scenic tourist resort
town of Kilifi.

The University’s Mission is to generate, disseminate and apply knowledge while sustaining excellence in teaching, learning and research by molding students to international standards and encouraging and supporting members of staff to undertake research.

Job Purpose
This position provides support in execution of the day-to-day operations in the procurement department in accordance to set out processes and procedures


  • The candidate must have a Bachelor’s Degree in Purchasing and Supplies or its equivalent from a recognised institution.
  • Must have Professional certification in Procurement from CIPS (Chartered Institute of Purchasing and Supplies)Part I
  • Should be a registered Member of Kenya Institute of Supplies Management
  • Have Knowledge of ERP (Enterprise Resource Planning)
  • Should provide a current Certificate of Good Conduct
  • Applicants should have a minimum of three (3) years working experience (post qualification experience)in a large and busy organisation with proven integrity, honesty, independence, innovativeness and compliance to deadlines.

Skills and competencies

  • Computer literacy
  • Team work skills.
  • Interpersonal skills.
  • Good communication skills.
  • Leadership skills
  • Good Analytical ability
  • Good Organisational skills
  • Ability to work under pressure

Duties and Responsibilities

  • Receive purchase requests from users in the institution and review them to ensure specifications are clearly outlined and that the requests has been taken through the relevant approval levels.
  • Prepare Requests for Quotations (RFQ) and Requests for
  • Proposals (RFP) as and when required to get competitive prices for the items procured.
  • Analyze the received requests for quotations according the specifications spelt out and facilitate the process of awarding the winning bidder to enhance fairness and transparency in the process and get value for money for Pwani University.
  • Prepare Local Purchase Orders to outline the specifications on quantities and goods to be delivered.
  • Track and follow up on orders to ensure the right quantity and quality of goods is delivered in timely manner.
  • File procurement documents using the established filling method to ensure retrieval and tracking of documents whenever needed
  • Check and verify invoices before payments to ensure supporting documentation such as delivery notes are attached
  • Compiling monthly reports for the section assigned by the Head of Department.
  • Any other duty as assigned by the Head of Department

Terms Of Service
Benefits for the above positions include a competitive basic salary, house allowance, medical cover for staff and dependants, life Insurance, opportunities for further development and training and other regular allowances.

How to Apply
Interested applicants should send two (2) copies of their application for the above positions.

Applications and recommendations letters from referees should be addressed to,

The Vice Chancellor
Pwani University
P. O Box 195-80108,

Application should include an up to date CV, providing details of age, marital status, academic and professional qualifications, work experience, present post and salary, email address, telephone, names and contacts of three referees who are knowledgeable about the competence of the applicant, copies of relevant certificates and testimonials.

Female candidates and people living with disability are encouraged to apply.

The deadline for submitting applications is Wednesday 24th May 2017.
Applications received later than this date will not be considered.

Please Note: Only shortlisted candidates will be contacted. Canvassing will lead to automatic disqualification

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