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24 May 2017

Purchasing Coordinator Job Vacancy

Our client is leading retail company. They are looking for a Purchasing Coordinator to join their team.

Objectives

The Purchasing coordinator will be responsible for the implementation of continuous improvement activities related to warehouse of incoming/outgoing items. This position will be responsible for controlling HQ and warehouse inventory by coordinating movement of product from the Head Office to warehouse to the shops.

This position will be responsible for receiving, storing, and distribution of product within the warehouse; dispatching, packaging, sorting of goods and materials; and managing all inventory related functions including inventory accuracy, cycle counts, and data integrity with the completion of all paperwork as required.

Responsibilities

  • Ensures orders are placed for right quantity
  • Ensure stock is received and on time, suppliers are informed and the quality is analyzed
  • Ensures analysis of products for continuous sales reports & purchases are maintained
  • Receives and stocks product from the head office and performs incoming quality inspections.
  • Moves product around warehouse, and ensures they take proper storage measures.
  • Overseeing Packaging of items to the shops .
  • Assures accurate quantities of product were received by comparing appropriate paperwork, data displayed on reports, and matching product numbers. Question and resolve discrepancies as required.
  • Data entry of product information using a manual key-in into the warehouse database for inventory tracking to assure accuracy and completeness.
  • Identifies product shortages/damages from delivery upon receipt of product.
  • Ensure inventory is identified with the location information and shelved in the proper location. Product location information is submitted to receiving as available inventory.
  • Performing periodic cycle counts to ensure accurate inventory and data integrity.
  • Inspects products by date received for date-sensitive product, item number, expiration date (if any) and description; signs for product received; and completes receiving paperwork.
  • Reconciles purchase orders with receiving document.
  • Learns, understands and complies with all company policies. Adheres to all safety & GMP procedures in the performance of job duties.
  • Prepare Inventory transfers to the shops, schedule transport, and provides proper delivery documents for KAA clearance.
  • Communicates with the Purchasing team and Purchasing manager on time delivery.
  • Maintains HQ and warehouse store organization and cleanliness and provide support in the planning of the warehouse layout
  • Ensures material handling in accordance with general warehouse best practices.
  • Performs other tasks as assigned.

Skills Required
Teamwork, Coordination, Organization, Planning, Time Management, Reporting Skills, Inventory Control, Documentation Skills, Data Entry Skills, Can work without supervision and is able to supervise.

Qualifications

  • Minimum 2 years related experience in Purchasing role
  • Experience in the Logistics field (optional)
  • Experience with inventory control systems, Microsoft software, and procedures strongly preferred
  • Experience in a regulated industry
  • Good computer data entry skills
  • Working knowledge of MS Office software
  • Ability to operate warehouse equipments, such as scanners etc…

How to Apply
Applicants can send their CV and state the position applied for in their subject of the email to us before 15th June 2017.

Applicants currently staying in Nairobi are encouraged to apply.

Kindly do not apply if you do not meet minimum requirements. Email: recruitment@r4kenya.com

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