21 May 2017

Stores Supervisor Job in Kenya - Pwani University

Grade C.
Ref: PU/ADV/2/5/2017

Pwani University is a Premier University at the Coast situated in the beautiful scenic tourist resort town of Kilifi.

The University’s Mission is to generate, disseminate and apply knowledge while sustaining excellence in teaching, learning and research by molding students to international standards and encouraging and supporting members of staff to undertake research.

Job Purpose
This position is responsible for supervising the operations of stores through maintenance of proper inventory records to facilitate accuracy and accountability.


  • Degree in Purchasing and Supplies Management or Bachelor of Business Management (Purchasing and Supplies Option) or its equivalent from a recognized institution.
  • Must be registered members of a professional body (KISM/CIPS)
  • Must have knowledge of ERP (Enterprises Resource Planning)
  • Should show Active involvement in International/Continental/Regional /National/ Local/Community activities.
  • The applicants must have a minimum of three(3) years work experience(i.e. post qualification experience) as a Stores Assistant in a large or busy organization with proven integrity, honesty, independence, innovativeness and compliance to deadlines.

Job Responsibilities

  • Supervise the day-to-day activities of the stores assistants in accordance to set work plans to facilitate achievement of departmental objectives.
  • Oversee the storage of supplies and inventories in an established method for facilitate safety and easy retrieval
  • Maintain an accurate record of inventories to facilitate tracking of stock levels and inform restocking decisions
  • Participate in the stock taking exercise to ensure that the physical stocks tallies with system records and reconciling the stocks
  • Coordinate activities of the store assistants to and ensure harmonious operations
  • Receive and inspect goods and ensure compliance to specifications
  • Monitor inventory levels and movements using manual and computerized systems to ensure adequate stocks
  • Posting of suppliers invoices in the system and approving them for payment
  • Ensuring re-order levels are maintained at all times
  • Liaise with suppliers on their deliveries and invoices
  • Compiling stores reports on a quarterly basis
  • Ensure proper record keeping and accounting of inventories
  • Supervising issuing and receipts of inventories
  • Any other duty as assigned by the Head of Section/ Department

Skills and Competencies

  • Computer literacy
  • Team building and team work.
  • Interpersonal skills.
  • Good communication skills.
  • Leadership skills
  • Organizational skills
  • Analytical ability
  • Ability to work under pressure
  • Supervisory Skills

Terms Of Service
Benefits for the above position include a competitive basic salary, house allowance, medical cover for staff and dependants, life Insurance, opportunities for further development and training and other regular allowances.

How to Apply
Interested applicants should send four (4) copies of their application for the position. Applications and recommendations letters from referees should be addressed to:

The Vice Chancellor
Pwani University
P. O Box 195-80108,

Applications should include an up to date CV, giving details of applicants age, marital status, academic and professional qualifications, work experience, present post and salary, email address, telephone, names and contacts of three referees who are knowledgeable about the competence of the applicant, copies of relevant certificates and testimonials.

Pwani University is an equal opportunity employer, female candidates and persons living with disabilities are encouraged to apply.

The deadline for submitting applications is Wednesday 24th May 2017.
Applications received later than this date will not be considered.

Please Note: Only shortlisted candidates will be contacted. Canvassing will lead to automatic disqualification

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