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6 Jun 2017

Registry Assistant Intern Opportunity - Council of Governors

Responsibilities

  • Mail receipt from within and outside the Council of Governors
  • Sorting, cross referencing, filing of correspondences and responses according to COG indexing plan and forwarding the same to the marking officer for direction in file
  • Weekly file tracing in the offices of action officers and recording all files and advising users on the records management best practices.
  • Assist in the indexing of documents received to ensure easy retrieval and maintaining accurate records of documents movements
  • Opening of new files when need arises and ensuring all Records Management Unit requirements are met for efficient service delivery
  • Dispatch of all mail and maintenance of a tracing register after adherence to the required security grading
  • Retrieve closed records when required by users for reference purposes.
  • Ensure files are preserved well and torn ones are promptly repaired
  • Control access to the Records Management area in order to safeguard the documents integrity from unauthorized access.

Qualifications

  • A certificate or Diploma in Records and Archives Management or Information Studies from a recognized Institution.
  • Computer literacy is a must.
  • Good communication and interpersonal skills, time management should also be possessed.
  • Ability to read and prioritize official documents urgency is essential. Must be able to work with minimal or no supervision.
  • Knowledge of file digitization, understanding and use of the Integrated Records Management System (IRMS) is an added advantage

How to Apply
Interested candidates should send a CV, cover letter, copies of ID, certificates and testimonials to hrcog@cog.go.ke and indicate the name of the position you are applying for as the Email subject.

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