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7 Jun 2017

Senior Supply Chain Officer - Kenya Forestry Research Institute Jobs

JOB GRADE KEFRI 11 -1 POST

The main purpose of the job is to carry out inventory control, custody, distribution, utilization,
verification, and write-off and disposal of stores to ensure optimal stock levels of warehouse items in the Institute to avoid overstocking and stock outs

Managerial Responsibilities

  • Prepare procurement plans to provide a framework within which procurement process are carried out in adherence to the acceptable standards
  • Prepare annual budget for the supplies division for proper allocation of resources in achieving the objectives of the division
  • Prepare quarterly and annual procurement reports to public procurement reports to Public Procurement
  • Regulatory Authority (PPRA) in compliance with legal requirements.

Job Responsibilities

  • Reporting to the Deputy Director, Supply Chain Management (Head of Division)
  • Make recommendations to improve productivity, quality and efficiency of operations
  • Conduct market research on goods and services required by the institute for purposes of cost effective purchase, competition, quality and value of money
  • Implement internal control procedures on credit and risk management to avoid financial loss and legal exposure of the institute
  • Implement e-government procurement procedures for purposes of efficiency and transparency in the procurement process
  • Implement supplies policy and guidelines to ensure compliance with legal requirements
  • Process requisitions from user sections for the goods and services required following laid down procurement procedures to ensure availability of user requirements
  • Report shortages and losses of goods and assets to the principal Supply Chain Officer for appropriate action
  • Coordinate Requisitions by ensuring quotations are set out to suppliers on time for purchases of goods
  • Purchases stores from suppliers to meet the user requirements
  • Maintain stores, take stock and dispose unserviceable and obsolete store to avoid further deterioration to the assets that would otherwise result to the economic loss to the institute
  • Maintain institute’s asset register for record keeping, accountability and future reference
  • Plan supplies requirements for the division to ensure divisional needs are met in supporting operations.

Requirements
For appointment to this grade, an officer must have:

  • A minimum of ten (10) years supply chain experience and three (3) years in the grade of Supply Chain Officer I or in a comparable position;
  • Bachelor’s Degree In Purchasing and Supplies Management or its equivalent from a recognized Institution;
  • Professional Diploma in Supply Chain Management;
  • Valid membership to Kenya Institute of Supplies Management (KISM) or an equivalent body;
  • Valid license to practice Procurement from KISM;
  • Kenya Certificate of Secondary Education mean grade C+ (plus) or its equivalent from a recognized Institution; and
  • Have clearance certificates as contained in Chapter six of the Kenya Constitution 2010 from Kenya Revenue Authority (KRA), Ethics and Ant-Corruption Commission (EACC), Police, Higher Education Loans Board (HELB), An approved Credit Reference Bureau and Commission on University Education (CUE) for degrees obtained outside Kenya.

Typical Technical Competencies

  • Computer literacy;
  • Knowledge of relevant legislation-Public Procurement and Asset Disposal Act 2015; and
  • Knowledge of professional standards.

How to Apply 
Interested persons should send their applications and attach their Curriculum Vitae and copies of relevant professional/academic certificates and national identification card.

They should also include their day and evening telephone numbers, e-mail address and names and addresses of three referees to reach the undersigned not later than 5.00 PM on 26th June, 2017.

Envelopes containing the documents should clearly be marked with the position applied for and addressed to:-

The Director/CEO
Kenya Forestry Research Institute
P.O. BOX 20412-00200, City Square,
NAIROBI

KEFRI is an Equal Opportunity Employer committed to Diversity and Gender Equality.

Applications without the relevant qualifications, copies of required documents will not be considered. Only shortlisted candidates will be contacted.

Any canvassing will lead to automatic disqualification.

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